In the editor, you edit documents paragraph by paragraph. Paragraph-based editing offers the following advantages.
You can write in a structured way.
You can manage revision history in detail.
Multiple users can edit the same document at the same time.
You can separate content from style.
Paragraph-based editing consists of the following tasks.
Add the paragraphs you need where you want them.
Change the content of paragraphs.
Change the position of paragraphs.
Delete paragraphs you no longer need.
Editor Sidebar Menu
The editor provides various menus and features to help you edit documents.
2Terminology Check
Checks for prohibited terms, discouraged terms, and other terms set in <Tool | Terminology Rule>.
3AI 글쓰기
Appears only when AI is configured.
5Table of Contents
Shows the table of contents of the chapter and separate lists of its figures, tables, code, and proofreading paragraphs.
6View Documents
As shown in the figure above, you can view the content of another chapter in the editor side panel.
7Setting
Lets you set frequently used editor options, such as the default paragraph type, in one place.
9Translate
Appears only to users with the Translator role.
10Help
Adding Paragraphs
Click a paragraph icon or drag it to the editor(drag and drop) to add a text, image, table, or object paragraph where you want it. Press the Esc key while dragging to cancel.
Paragraph icons and toolbar
You can also add paragraphs with keyboard shortcuts1. If a paragraph is selected, the new paragraph is added below it. Otherwise, it is added at the bottom.
Paragraph Type | Shortcut |
|---|---|
Text | Ctrl + 1, Ctrl + I |
Image | Ctrl + 2 |
Table | Ctrl + 3 |
Object | Ctrl + 4 |
If you also press the Alt key while a paragraph is selected, the new paragraph is added above the selected paragraph. If no paragraph is selected, it is added at the top. For example, if you press Ctrl + Alt + 1 with no paragraph selected, a text paragraph is added at the top.
Selecting Paragraphs
Most tasks in the editor start with selecting a paragraph. When you select a paragraph, a box appears around it with icons for the tasks you can perform, as shown in the following figure.
Select paragraphs in the following ways.
Click a paragraph with the mouse. Hold down the Shift key to select multiple paragraphs.
Press the Up(↑) or Down(↓) key to select the paragraph above or below. Hold down the Shift key to select multiple paragraphs.
Press the Home, End, Page Up, or Page Down key to change the selected paragraph.
Press Ctrl + A to select all paragraphs.
Press the Esc key to clear the selection.
Selecting Nonadjacent Paragraphs at Once
When you need to delete several nonadjacent paragraphs or give them the same indentation, select them all at once with the Ctrl key and edit them together.
Select the first paragraph, and then hold down the Ctrl key while you click other nonadjacent paragraphs.
You can apply the following tasks to the selected paragraphs at once.
Changing the paragraph type
Indenting and outdenting
Copying
Deleting
Changing paragraph options
If the selected paragraphs are all of the same type, you can also set the options for that paragraph type.
However, you cannot set an alias.
Moving Paragraphs
Move paragraphs as follows.
Select the paragraph to move.
You can select multiple consecutive paragraphs and move them together. Multiple paragraphs are moved in their original order.
If you selected nonadjacent paragraphs, or if you drag a paragraph that is not selected, only the dragged paragraph is moved.
Click the <drag_indicator> icon at the upper left of the selected paragraph, and drag the paragraph to where you want it.
When you move the pointer over the <drag_indicator> icon, the move pointer (drag_pan) appears.
Press the Esc key while moving to cancel the move.
To move paragraphs to another chapter, use Copying and Pasting Paragraphs.
Moving Sections
You can move an entire section(the heading and the paragraphs under it) at once.
Select the heading paragraph.
Click the collapse (keyboard_arrow_down) button to the left of the heading paragraph.
You can also press the Left(←) key to collapse the section.
Click the <drag_indicator> icon at the upper left of the selected paragraph, and drag the paragraph to where you want it.
When asked “Do you want to move the entire section, including the paragraphs under the heading?”, click the button.
Editing Paragraphs
Switch the selected paragraph to edit mode in one of the following ways.
Select a paragraph and click the <Editmode_edit> icon.
Double-click the selected paragraph.
You can select multiple consecutive text paragraphs and edit them together.
Select a paragraph and press the Enter key.
Paragraph edit mode
1Click the button or press Ctrl + S to save the content.
2Click the <Cancel> link or press the Esc key to return to normal mode without saving.
While a paragraph is in edit mode, you cannot edit other paragraphs.
To edit multiple consecutive text paragraphs together, select them and edit them as follows.
Select multiple paragraphs, for example with the Shift key.
Switch to edit mode.
Save the content.
You cannot combine Heading 1 to Heading 5, step, note, tip, caution, or proofreading paragraphs for editing. You also cannot edit paragraphs together when you select nonadjacent paragraphs with the Ctrl key.
Undo and Redo
You can undo any task or redo a task you have undone.
Click the Undo (undo) or Redo (redo) button on the toolbar at the top of the editor.
You can also use keyboard shortcuts. Press Ctrl + Z to undo and Ctrl + Y to redo.
After you close the editor or refresh the web browser, you can no longer undo or redo earlier tasks. In that case, use the revision history feature to restore the content.
Deleting Paragraphs
Delete paragraphs as follows.
Select the paragraph to delete.
You can select multiple paragraphs and delete them at once.
Click the <Deletedelete> icon.
You can also press the Delete key.
Copying and Pasting Paragraphs
Copy paragraphs as follows.
Select the paragraph to copy.
You can select multiple paragraphs and copy them at once.
Click the <1Copycontent_copy> icon.
You can also press Ctrl + C to copy paragraphs.
A copy mark appears at the upper right of the copied paragraph.
Paste the copied paragraphs as follows.
Choose where to paste. Paragraphs are pasted below the selected paragraph, so select the paragraph just above the place where you want to paste.
Click the <2Pastecontent_paste> icon to paste the copied paragraphs.
You can also press Ctrl + V to paste paragraphs.
You can paste paragraphs copied in one editor into another editor.
To paste into an empty document, press Ctrl + V.
Setting Paragraph Options
You can set several options, depending on the paragraph type. The main options are as follows.
Option | Description | Applies To |
|---|---|---|
Exclude Element | Hides the paragraph on the web or in PDF. If you select “RAG”, the paragraph is excluded from the material that the AI chatbot references. | All paragraphs. You can select multiple paragraphs and set this option at once. |
Section View | Sets how the section of a “Heading 1” paragraph is displayed. | “Heading 1” paragraphs |
Exclude from numbering. | Hides the number of a “Heading 1” paragraph in the web viewer. | “Heading 1” paragraphs |
Trim Parent Prefix | In the web viewer table of contents, if the subheadings start with the same text as this heading, that common text is removed from them. | “Heading 1” to “Heading 4” paragraphs |
Renumbered | Starts the numbering of an ordered list at 1, regardless of any preceding ordered list. | Ordered list paragraphs, step paragraphs |
Layout | Sets how a definition list appears in the web viewer. | Definition list paragraphs |
Ignore step indent. | Paragraphs below a step paragraph are indented. Select this option when you do not want them indented. | All paragraphs except heading, step, proofreading, and object paragraphs |
Figure Float | Places text paragraphs beside an image paragraph. | Image paragraphs |
Prevent Image Resizing in PDF | Keeps the image from being scaled down, regardless of page breaks. | Image paragraphs |
Alternative Text | Enter alternative text that describes the image. | Image paragraphs |
Table Layout | Sets the column widths of a table. For details, see Setting Column Widths. | Table paragraphs |
Language | Selects the language for code highlighting. | Code paragraphs, table paragraphs(table code cells) |
Show Line Numbers | Shows code line numbers. Use “Start Number” to set the number of the first line. | Code paragraphs |
Alias | For details, see Setting Aliases for Chapters and Paragraphs. | All paragraph types |
Set options as follows.
Select the paragraph whose options you want to set.
Click the <1Optionscheck_box> icon in the paragraph editor.
Set the options you want under “Options”.
Click the button.
Adding Labels to Paragraphs
You can add labels not only to documents and chapters but also to paragraphs. Add labels to a paragraph as follows.
Select the paragraph to label.
Click the <1Labellabel> icon in the paragraph editor.
Select the labels to add to the paragraph.
2Click a label added to the paragraph to enter a title or short description to show in the web viewer.
If you do not enter a description for the web viewer, labeled items are shown by their title for heading paragraphs(including image, table, and code paragraphs) and by their 3paragraph ID for all other paragraphs.
Other Paragraph Options
Click <1more_horiz> to show additional paragraph options.
Copying the Paragraph ID
Copies the paragraph ID.
AI Spell Check
Checks or corrects spelling through the OpenAI integration.
For details, see Integrating OpenAI with the Editor.
Opening the Web Viewer
Opens the web viewer and moves to the paragraph.
Copying the Content of Code and Command Paragraphs
Copies the content of a code paragraph or command paragraph.
Adding a Title to a Code Paragraph
Adds or changes the title of a code paragraph.
Uploading an Image for Print
Favorites, Renaming, and Opening Other Chapters
1Adds the chapter to your favorites.
2Changes the chapter title in the editor.
3Click the book title to open a pop-up window where you can move to another chapter.
Paragraph View Options
1Click the icon to expand the options menu.
2Copies the chapter ID.
3Hides all marks for applied character styles.
4Shows only the heading paragraphs of all sections and hides their content.
5Filters paragraphs by paragraph type.
Only the paragraph types used in the current chapter are shown.
Exporting Files from the Editor
In the editor, you can export a chapter as a PDF file or a Word file.
This feature creates files. It differs from Export and Import, which moves documents and styles to another ManualWorks server.
Select the <PDF> or <MS Word> tab, and then set the style. For PDF, select a PDF theme and a PDF page layout. Click the button to create the file for the chapter.
- This chapter describes keyboard shortcuts for Windows. Some shortcuts may differ on Linux and macOS. For details, see Editing with Keyboard Shortcuts.