You can import only Word files with the docx extension.
You cannot import MS Word files that have document protection applied. Errors may occur depending on the content of the Word file.
Creating a Document from an MS Word File
Import a Word file as a single document that consists of multiple chapters.
Selecting a Word File
On the Dashboard, click the <Import> link, and then select “1Import Word File” from the context menu.
Use the <2Import> link to select a Word file.
Setting Options
A preview screen appears. Set several options on this screen.
1You can change the document title. The default is the name of the Word file.
2Select the document type.
If you select Book, you can split the document into chapters. You cannot change this after you import the file.
3Select the document language. You can change it after you import the file.
4Set the table paragraph layout.
5Select this option if you typed numbers into heading paragraphs manually instead of using the numbering that Word provides.
The leading numbers are removed.
6Save the document. If you select Book as the type, you must split the chapters before you save.
Deleting Paragraphs You Do Not Want to Import
You can exclude some paragraphs from the import. Click the <1drag_indicator> icon of a paragraph you do not want to import, and then select <2Delete> from the context menu.
Deleting paragraphs you do not want to import from a Word file
You can bring back a deleted paragraph with the <3Restore> link in the context menu.
Restoring a paragraph deleted from a Word file
Splitting Chapters
If you select Book as the document type, split the document into chapters. Click the <1drag_indicator> icon of the paragraph where you want to split the chapter, and then select <2Split Chapter> from the context menu.
Splitting a Word file document into chapters
You must change the titles and types of the split chapters after you import the file.
Creating Chapters from MS Word Files
Import a Word file as a chapter of a document.
Import a Word file as follows.
Open the document in which you want to create a chapter from an MS Word file.
In the “Table of Contents” panel on the document details screen, click the <1Import Word File> link.
Click the <Import> link and select a Word file.
If you need to split the content of one Word file into multiple chapters, create a document as described in Creating a Document from an MS Word File, and then copy the chapters with Importing Chapters from Other Documents.
MS Word File Format
We recommend formatting the MS Word files you import as follows.
When you import an MS Word file, custom styles and blank lines between paragraphs are all ignored.
Supported MS Word Paragraph Styles
ManualWorks supports the following MS Word paragraph styles. Unsupported styles are treated as “Normal” paragraphs.
MS Word Style | ManualWorks Paragraph Type |
|---|---|
Normal | Normal |
Heading 1 | Chapter Title |
Heading 2 | Heading 1 |
Heading 3 | Heading 2 |
Heading 4 | Heading 3 |
Heading 5 | Heading 4 |
Heading 6 | Heading 5 |
Paragraph with all text set to bold | Headline |
Quote | Blockquote |
Paragraph written with bullets | Unordered List |
Paragraph written with numbering | Ordered List |
Paragraph in the Courier New or Consolas font | Code |
Paragraph with a border | Note |
Table Paragraphs
We recommend keeping tables simple and focused on data. Note the following.
Nested tables are not supported.
Merged cells are supported.
The first row is treated as the header row.
Styles set on tables are ignored.
Captions set directly on tables are not imported.
Image Paragraphs
An image that is separated from the content before and after it is imported as an image paragraph. Otherwise, it is imported as an inline image within the paragraph.
Clip art, shapes, charts, and other objects inserted in MS Word, as well as edits made to images, are not imported. Only the original images inserted in MS Word are imported.
Character Types
Bold text in MS Word becomes “Strong”, and italic text becomes “Emphasis”. For details, see the following table.
MS Word Style | ManualWorks Character Type |
|---|---|
Bold | Strong |
Italic | Emphasis |
Font is Courier New or Consolas | Code |
Subscript | Subscript |
Superscript | Superscript |
Strikethrough | Delete |
Hyperlink (cross-reference) | Link |
Footnote | Footnote |
Enclosed characters | Callout |