With tags, you can view the content as of a specific point in time at any time.

• Use tags to maintain detailed versions, such as User Guide 2.0, User Guide 2.01, and User Guide 2.02.

• Use tags to manage milestones for each writing stage, such as draft, review copy, and final copy.

• Use tags when you need to check changes made after a specific point in time, such as before and after translation.

Creating Tags

In the “Tag” panel on the document details screen, click the <1Create Tag> link to create a tag. When you create a tag, select the files to create in addition to the web viewer(PDF, EPUB, HTML, MS Word).

• When you create a tag, it shows the 2name and description you entered, as well as who created the tag and its reference time.

• To change the tag, such as its name or description, click the <3more_horiz> icon, and then select the “4Update Tag” menu.

• You can view the tag content in various formats, such as 5PDF and HTML.

  • Only the files that were created appear in the <3more_horiz> context menu.

• 6Create a new document from the tag.

• 7 Delete the tag.

  • You cannot delete published tags.

    The “Delete” menu does not appear in the <more_horiz> context menu of a published tag.

• When you view a document created from a tag in the “web viewer”, the 8tag name appears next to the document title.

Publishing

Before a document is published, only logged-in users can view it. When you publish a document, people can use it without logging in.

Publish a document as follows.

There are 3 publishing types.

Latest

Publishes the latest version.¹

Present Time

Creates a tag of the current content with the name and description you enter, and then publishes with this tag. You must enter a name. Changes made after this point are not reflected in the web viewer, PDF, EPUB, HTML, or MS Word.

Publishing with Tag

Select one of the existing tags to publish. The files created when the tag was created are used. Changes made after the tag was created are not reflected in the web viewer, PDF, EPUB, HTML, or MS Word.

Even if you select ‘Publishing with Tag’, you can select the “Latest” option for the web viewer. However, this applies only when you publish with the “User Defined” link type.

There are 2 link types.

Default

A unique document ID is assigned automatically.

User Defined

Enter any URL. You can use only letters, numbers, hyphens (-), underscores (_), and slashes (/). You cannot enter a value that is already used by another document, or a value that starts with a slash (/) or with a word the application uses (r/, R/).

• Select the files to create, such as PDF and HTML.

• Select the style, such as “Theme” and “Layout”.

• If you select “Publishing with Tag”, the file creation items do not appear.

When you click the Save button, the selected files, such as PDF and HTML, are created and the content is published.

Accessing the Web Viewer with the Document UUID Regardless of Publishing Settings

To allow access to the web viewer with only the document UUID, run the following command in the Console.

set-preference -name ENABLE_UUID_ACCESS -value true

Copying a Tag to a New Document

Copy the content of a tag to create a new document as follows.

1. In the “Tag” panel on the document details screen, select the tag to copy to a document.

2. Click the <more_horiz> icon to open the context menu.

3. Select “Copy Document” from the context menu.

Note the following when you copy a tag to a new document.

• The new document is created with the content as of the time the tag was created.

• For chapters that reference content, the content of the referenced chapter at that time is copied. They are not copied as referencing chapters.

• For paragraphs that include other paragraphs, the content of the included paragraphs at that time is copied. They are not copied as object paragraphs.

1. Changes are reflected when the person who changed the content views the web viewer. PDF, EPUB, and HTML files reflect the latest content when you create them again in <Build File>.