Users with the “Create Style” permission can use abbreviation lists.
Use the <Resource | Abbreviation> menu to manage abbreviations that are commonly used in documents.
Abbreviations
Creating Abbreviations
Create an abbreviation as follows.
Go to the <Resource | Abbreviation> menu.
Click the <1Create Abbreviation Term> link.
Enter the abbreviation in the name field and its full form in the description field.
To change the content, choose ‘Update Abbreviation Term’ from the 2context menu <more_horiz> in the list of all abbreviations.
Click the button. To keep creating abbreviations, click the 3 button.
Create Abbreviation Term screen - Save and Create More
Creating Abbreviations by Uploading an Excel File
Use the <1Upload Excel File> link to upload an Excel file and create abbreviations.
When you write the Excel file, note the following.
2Enter the abbreviation names in column A.
3Enter the abbreviation descriptions in column B.
Duplicate abbreviation names are not checked.
Only xlsx files can be uploaded. Only rows in which both column A and column B are filled are created as abbreviations. The first row is also created as an abbreviation, so do not include a header row.
Abbreviation Lists
Creating Abbreviation Lists
An abbreviation list is a set of abbreviations. Create an abbreviation list as follows.
Go to the <Resource | Abbreviation> menu.
Click the <Create Abbreviation> link.
Enter the “Basics” such as the name.
Click the button.
Adding Abbreviations to an Abbreviation List
Use abbreviation lists to set the abbreviations to apply to each document. Add abbreviations to an abbreviation list as follows.
Select an 1abbreviation list in “Abbreviations”.
In “All Abbreviation Terms”, click the <2Add> link of the abbreviation to add to the abbreviation list.
To add several abbreviations at once, select them and click the <Add Selected> link.
The abbreviation appears in “Terms in Abbreviation”.
Adding abbreviations to an abbreviation list
Removing Abbreviations from an Abbreviation List
Remove abbreviations from an abbreviation list as follows.
Select an abbreviation list in “Abbreviations”.
In “Terms in Abbreviation”, click the <1Delete> link of the abbreviation to remove.
To remove several abbreviations at once, select them and click the <Remove Selected> link.
The abbreviation disappears from “Terms in Abbreviation” and appears in “All Abbreviation Terms”.
Removing abbreviations from an abbreviation list
Removing an abbreviation from an abbreviation list does not delete it from “All Abbreviation Terms”.
Inserting an Abbreviation List Object into a Document
Insert an abbreviation list into a document as an object paragraph. Insert an abbreviation list into a document as follows.
1
Create an abbreviation list chapter.
Go to the document details screen.
In “Table of Contents”, click the <Create Chapter> link.
Select “Abbreviation” as the chapter type.
The abbreviation list appears in the side menu of the web viewer only when you create an abbreviation list chapter.
Viewing abbreviations in the web viewer
Click the button.
2
Create an abbreviation list object paragraph.
Open the abbreviation list chapter in the editor and insert an <object paragraphselect_check_box>.
Select “1Abbreviation” as the object type.
Select the 2abbreviation list.
Click the button.
Creating an abbreviation list object paragraph